Give everyone exactly the access they need
Manifestly's permission levels let you decide who can build workflows, who can start and assign runs, and who simply works on the tasks handed to them — so the right people have control and everyone else stays focused.
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When everyone can edit everything, nothing stays reliable
Give the whole team the keys and someone will eventually rewrite the workflow everyone depends on, or wander into runs that aren't theirs. Roles put a clear line between the people who maintain your processes and the people who run them.
- Anyone can rewrite a live workflow
- People see runs that aren't theirs
- No clear owner for your processes
- Admins own and edit the workflows
- Everyone sees only what they should
- Participants just work their tasks
Set access in three steps
Invite your people
Add teammates by email. New invitees join as Users by default — ready to run your workflows without being able to change them.
Pick each person's role
Choose Admin, User, Member, or Limited for each teammate. Change it any time as responsibilities shift — the update takes effect immediately.
Everyone sees the right thing
Manifestly enforces the role everywhere — in the app and over the API. People only see and touch what their role allows, with no extra configuration.
Four roles, from full control to focused participation
Every teammate has one role. It decides what they can build, what they can start, and what they can see — a clean ladder from complete ownership down to a single set of assigned tasks.
- AdminFull access. Creates and edits workflows, manages users and settings, and runs anything.
- UserStarts and assigns runs and works across the department — but can't edit the workflows themselves.
- MemberWorks only on the runs and tasks they're assigned. No monthly limits.
- LimitedSame focused access as a Member, capped to a set number of runs per month — ideal for occasional or external participants.
| Capability | Admin | User | Member | Limited |
|---|---|---|---|---|
| Work on tasks assigned to them | ||||
| Start and assign runs | ||||
| See every workflow and run in the department | ||||
| Create and edit workflows | ||||
| Manage users, roles, and account settings |
Participants see only what's theirs
Members and Limited users don't browse your whole account. They see the runs they've been invited to and the tasks assigned to them — nothing else. There's no workflow library to wander through and no other team's runs in view, so external partners and occasional contributors get a clean, focused workspace.
- No access to workflows or runs they aren't part of.
- Their view is just the assignments waiting on them.
- Great for contractors, vendors, and cross-team hand-offs.
Separate teams under one roof with departments
Larger organizations can split a single account into departments — each with its own workflows, runs, and members. Someone can be an Admin in one department and a Member in another, so access follows the team, not the whole company.
- Each department keeps its own workflows and runs walled off from the rest.
- Set a person's role per department — admin here, participant there.
- A master admin on your top-level account oversees every department.
What an Admin controls
Workflows
Create, edit, and archive the workflows their team relies on.
People & roles
Invite teammates, set each person's role, and remove access when they leave.
Runs
Start, assign, and manage any run in the department, end to end.
Settings
Manage account settings, integrations, and webhooks for their department.
How teams put roles to work
Process owners as Admins
The people who design and maintain your SOPs get full edit rights.
Your ops lead keeps every workflow current; nobody else can change them by accident.
Day-to-day team as Users
Everyone who kicks off and assigns runs, without touching the templates.
Team leads start the daily and onboarding runs and assign the steps to their people.
Contractors as Limited
Outside collaborators who only need the tasks handed to them.
A vendor completes their assigned onboarding steps and sees nothing else in the account.
Permissions, answered
Other Features
Workflow Customization
Shape exactly how each workflow behaves — logic, data, timing, and documentation.
Assign and Automate
Get the right work to the right people, on schedule — automatically.
Track Progress and Reporting
See what's done, what's late, and what's coming — across every run.
Govern, secure & prove it
SSO, granular permissions, and a complete audit trail — the controls enterprise teams need to run their work and prove how it was done.
Communicate
Keep the conversation — and a permanent record of who did what, and when — in one place.
Trusted by organizations big and small for their recurring workflows
Utilize User Permissions to Control Access
With Manifestly, your team will Never Miss a Thing.