Nudge a whole list of runs at once

Filter your in-progress runs, tick the ones that need attention, and send a reminder to everyone involved — in a single action. Choose all participants or only the people who still have open steps, and Manifestly delivers each reminder through every recipient's own channels.

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In-progress runs 3 selected
Client onboarding — Acme Corp
4 participants · 2 days late
Monthly close — June
6 participants · due today
New hire setup — J. Lee
3 participants · 1 day late
Weekly site inspection
2 participants · on track
Send reminders
Send to all participantsEveryone on the 3 selected runs
Send only to people with open stepsJust the folks with unfinished assignments

One nudge, not fifty

When a deadline is looming across a dozen runs, chasing each one by hand is its own full-time job. Bulk reminders let you filter the list, select what's behind, and prompt everyone at once — without opening a single run.

One at a time
  • Open each run and poke people individually
  • Copy-paste the same “any update?” message
  • Lose track of which runs you've already chased
In bulk
  • Filter, select, and remind in one action
  • Manifestly writes the message for each run
  • Every send is logged in the run's activity

Three steps, from your runs list

1

Filter and select

Narrow your in-progress runs by workflow, due date, or title, then tick the ones you want — a few by hand, everything on the page, or every run matching the filter.

2

Choose who to remind

Open Send reminders and pick your audience: every participant on the selected runs, or only the people who still have open steps waiting on them.

3

Reminders go out

Manifestly sends a reminder for each selected run right away, through every recipient's own channels — and records who was reminded in each run's activity.

Remind everyone — or just who's holding things up

Not every reminder should hit every inbox. Choose all participants when you want the whole team back in the loop, or only people with open steps to nudge exactly the folks with unfinished assignments — and leave everyone who's already done alone.

  • All participants reaches everyone invited to the selected runs.
  • Only people with open steps targets participants who still have an open assignment.
  • People who've finished their part aren't pinged again — no reminder fatigue.
Participants on this run
DRDana Ruiz
2 open steps
AKAlex Kim
1 open step
PSPriya Shah
all done
JLJordan Lee
all done
All participants 4 people
Only people with open steps 2 peopleDana & Alex get the nudge; Priya & Jordan don't

Delivered wherever people already work

A bulk reminder isn't just an email. Manifestly sends each person their reminder through the channels they've turned on — so it lands where they'll actually see it, with a direct link straight to the run.

Email Slack Microsoft Teams SMS In-app

Each recipient's own notification preferences decide which of these fire, so people control how they're reached. If a run is linked to a Slack channel, the reminder posts there too.

Reminder email1 of many channels
Subject
Reminder: Client onboarding — Acme Corp
Body
Hi Dana,

This is a reminder about your run Client onboarding — Acme Corp. You still have open steps waiting on you.
View run
Activity: “Reminder sent to 2 participants.”

Sensible by default

Bulk reminders are built so a big send never turns into a mess. The rules are simple and always on.

  • Runs that are already completed, closed, or archived are skipped — no reminders for finished work.
  • Every reminder honors the recipient's channel preferences, so nobody's pinged where they'd rather not be.
  • Each reminder carries a direct link to the exact run, so people land where they need to act.
  • Every send is recorded in the run's activity, showing who was reminded and when.
18 runs selected
across 3 workflows
In progress & past due15 reminded
In progress & on track3 reminded
Completed / closedskipped
“Sent reminders for 18 runs.”

When a bulk nudge pays for itself

Period-end deadlines

Dozens of monthly-close or reporting runs all due the same day.

Filter to the workflow, select every run, and remind only the people with open steps.

Client & onboarding work

Onboarding runs stalled across many accounts, each with its own team.

Select the late ones and nudge every participant so nothing slips through.

Cross-department pushes

A rollout running as separate runs in each team or location.

One selection reaches everyone still working, wherever they get their notifications.

Bulk reminders, answered

From your in-progress runs list, filter by workflow, due date, or title, then select runs with the checkboxes — a few by hand, all the runs on the current page, or every run matching your filter. Then open Send reminders and pick your audience.

Send to all participants reminds everyone invited to the selected runs. Send only to people with open steps reminds just the participants who still have an unfinished assignment, so people who are already done aren't pinged.

Reminders can reach people by email, Slack, Microsoft Teams, SMS, and in-app notifications. Each recipient's own notification preferences decide which channels fire, and every reminder includes a direct link to the run. If a run is linked to a Slack channel, the reminder posts there as well.

No. Runs that are completed, closed, or archived are skipped, so reminders only go out for active work that still needs attention — even if they were caught in your selection.

Yes. Each reminder is recorded in its run's activity, noting who was reminded, so you always have a clear trail of when a team was nudged.

Yes. A bulk reminder is an immediate send for the runs you selected. It's separate from the scheduled, offset-based reminders you can configure on a workflow or step to fire automatically relative to a due date.

Other Features

Collaborate & audit

Communicate

Keep the conversation — and a permanent record of who did what, and when — in one place.

Comments & Mentions

Collaborate with your team within a run without relying on emails or other communication methods. You can also add Manifestly directly to Slack.

Searchable Account Activity Logs

Every action taken — who completed a task, entered data, started and finished a run, and more — is stored in the cloud, forever, making it easy to audit who did what and when on previous runs and tasks.

Bulk Send of Reminders

With one click you can send out reminders to everyone working on a list of runs to help ensure your team completes tasks on time.
Delegate & automate

Assign and Automate

Get the right work to the right people, on schedule — automatically.

Schedule Recurring Runs

Schedule daily, weekly, or quarterly workflow runs to ensure recurring tasks are completed on time. Receive notifications on run activity, such as when a run has started.

Role-Based Assignments

Assign steps in your workflows to a role and then assign people to a role on a run-by-run basis, giving you more control over recurring assignments.

Automations with Zapier

Connect with 1,000+ apps using our Zapier app to automate data and workflow connections across platforms, ensuring seamless integration.

Import Runs

Import 200 workflow runs at a time using our spreadsheet importer. Set custom start and due dates, assign participants, add tags, Slack channels, and more.

Initiator Role

Automatically assign steps in the workflow to the person creating the new run using the Initiator Role, streamlining role-based task delegation.

Display Assignments in a Calendar

Visualize and manage your tasks within a calendar to plan ahead effectively and stay organized.
Design your process

Workflow Customization

Shape exactly how each workflow behaves — logic, data, timing, and documentation.

Workflow Versioning

Make changes and collaborate on workflow improvements in a private Draft, keep a stable Published version for your team, and maintain a full version history with restore.

Conditional Logic

Customize your workflows to conditionally hide or display workflow sections and steps based on data collection or the completion of a different step or section in the workflow.

Workflow Approvals

Add a required sign-off to any workflow step so work gets reviewed before it moves forward. Assign the person who owns the decision, hold the steps behind it until they approve or reject, and keep every decision on the record.

Relative Due Dates

Set expectations for when tasks are due and send notifications to users. Due dates are also utilized in our calendar integration.

Business Calendars

Attach a holiday calendar to a workflow to keep due dates and reminders off weekends and holidays. When a date lands on a day off, snap it to the next or previous business day — and move or skip recurring runs that fall on one.

Data Collection

Add data collection fields to your workflows. Users can enter data, choose from a list, upload images and files, and even collect signatures.

Data Tables

Keep reusable reference data in a shared table and pull it into your workflows. Choose a row in a run and Manifestly auto-fills the rest of that row into your other fields. An Enterprise feature.

Embed Links, Videos, and Images

Customize your workflow steps to add videos, images, and links to supporting documents to make them not only a list of what to do, but also a document of how a process should be done.

Workflow Automations

Set up one workflow to automatically create and assign another workflow when a specific step is completed in the original workflow.

Send a Customized Email on Step Completion

Customize an email to be sent when a step in your workflow is completed, providing real-time updates to the team.

Set Due Dates for Steps Based on Date Data Collection Fields

Use step data collection to drive due dates in your workflows, ensuring that deadlines are accurate and meaningful.

Subtasks

Define lightweight subtasks within a step to help your team follow a step-by-step process for completing a task.

QuickLists for Ad Hoc Tasks

Create lightweight, ad hoc task lists for one-off to-do items or collaborative team lists that don't require recurring workflows.

Organize with Tags

Keep your workflows and runs organized by using tags. Tags act as flexible folders to easily filter and find your tasks in Manifestly. Set up tags to track work by client, property, type of work, and more.

Manage your Standard Operating Procedures - SOPs

Create, edit, and publish your standard operating procedures. Keep your documentation updated and ensure everyone is using the most recently updated process documentation.

Send a Customized SMS Message on Step Completion

Customize an SMS message to be sent when a step in your workflow is completed, providing real-time updates to any phone number.
Governance & security

Govern, secure & prove it

SSO, granular permissions, and a complete audit trail — the controls enterprise teams need to run their work and prove how it was done.

Departments & Locations

Use departments to organize teams and workflows, as well as maintain security by keeping runs and activity private from your whole organization.

Permissions

Control access and abilities in the system using user permission roles. Admins, Users, and Limited Users all have different rights levels.

SAML SSO

Set up SAML SSO to control access to your Manifestly account. Manifestly supports Okta, Azure AD, Auth0, OneLogin, and Google SSO.

Guest Users

Invite external users to participate in workflows without requiring full accounts. Maintain security while allowing seamless collaboration.

Custom Branding

Create a branded environment by customizing your workspace with a company-specific logo. The logo appears in emails, guest run pages, and login pages.

Initiator Role

Automatically assign steps in the workflow to the person creating the new run with the Initiator Role, simplifying the setup and execution of recurring tasks.

Audit Trail

Every action — who did what, entered which data, and when — is captured in a searchable, permanent activity log, so you can prove exactly how work was run.

API & Webhooks

Full read/write access over the Manifestly v2 REST API plus webhooks, so Manifestly fits into your existing systems, provisioning, and reporting.
Stay on top of it

Track Progress and Reporting

See what's done, what's late, and what's coming — across every run.

Calendar Integration

Manifestly integrates with both Microsoft Outlook and Google Calendar so you can view your assignments and upcoming runs within your regular calendar.

Bird's-eye View of Tasks

Track task progress and work on multiple runs all on one summary page that highlights assignments, late runs, and late tasks.

Customizable Dashboards

Customize your dashboard using as many dashboard "widgets" as you want to show exactly what you need to stay on top of for your organization's recurring tasks in Manifestly.

Reminders

Set up reminders on workflows or runs. Reminders can ensure your team does not miss deadlines in their assignments.

Reporting & Data Exports

View real-time reports of exactly what steps are done and what are left, with summary views across runs. Our data export feature gives you all the detailed data from your runs in a format easily imported into a spreadsheet or business intelligence tool.

Inbox

A single inbox page that consolidates your assignments, runs, and tasks. This unified view helps you stay organized, reduces the need to jump between screens, and makes it simpler to prioritize and manage your workload.

Trusted by organizations big and small for their recurring workflows

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Bulk Reminders for Streamlined Workflow Communication

With Manifestly, your team will Never Miss a Thing.

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