Comment right on the run, step, or workflow you're talking about — and pull the right teammate in with an @mention. The discussion lives next to the task, and Manifestly makes sure the people who need to see it actually do.
The account number on the invoice doesn't match our records. @priya can you confirm before I approve?
PS
Priya Shah · 9:21 AM
Good catch — vendor sent an updated one. Attaching it now.
invoice-v2.png
@… write a reply
Stop hunting for context across five apps
When a question about a task lives in someone's inbox or a Slack channel, the answer gets lost the moment the run moves on. Comments keep the discussion attached to the exact run or step it's about — so the next person to open it sees the whole story.
Scattered conversation
"Did we ever hear back on step 3?"
Context buried in email chains
New assignee starts from zero
On the work
Questions and answers on the step itself
@mention pulls in exactly who's needed
The full thread travels with the run
Talk to your team in three steps
1
Leave a comment
Open any run, step, or workflow and type a comment right where the work is. Attach an image or screenshot if it helps make the point.
2
@mention a teammate
Type @ and pick a name. You can mention people already on the run or anyone else in the department — the mention pulls them in.
3
They get notified
Manifestly reaches each person on the channel they've chosen — email, Slack, Microsoft Teams, SMS, or an in-app notification — with a link straight back to the comment.
Name a name, and they'll know
Type @ and a picker offers the people on the run first, then everyone else in the department. Choose a name and it drops in as @username. When you post, everyone you mentioned is notified — even if they weren't already following that run.
Mention teammates who aren't on the run to bring them into the loop.
Mention several people in one comment — each gets their own notification.
A mention takes priority, so people aren't double-pinged for the same comment.
Can you take a look? @pr
PSPriya Shah@priya
PNPat Nguyen@pat
On this run · in this department@mention
Comment wherever the work lives
On a step
Ask a question or note a blocker on the exact task it's about. Step comments can show inline as the run is worked.
On a run
Talk about the whole run in progress — status, handoffs, or a heads-up for everyone participating.
On a workflow
Leave feedback on the template itself — a suggested wording change or a question for the workflow's owner.
Reach people where they already are
A comment or mention doesn't just sit in Manifestly waiting to be noticed. It fans out to the channels your team actually watches — and each person decides which of those they want to hear on.
EmailSlackMicrosoft TeamsSMSIn-app
Each teammate controls notifications per channel from their own settings.
Every notification links straight back to the comment in context.
DR
Dana Ruiz mentioned
… @priya can you confirm?
delivered to Priya on…
Slack DMEmailIn-app
Only on the channels Priya turned on.
A real back-and-forth, not a dead end
Reply to a comment to keep a thread together, attach a screenshot when words aren't enough, and — because every comment notification is a normal email — your team can even reply straight from their inbox and have it land back on the run.
Reply to a comment and the original participants are pre-mentioned for you.
Attach an image or screenshot right on the comment.
Reply by email — your response posts back as a comment automatically.
Every comment is recorded in the run's activity for a clear trail.
Thread on "Send updated invoice"
DR
Dana Ruiz · 9:14 AM
@priya can you re-send the corrected invoice?
PS
Priya Shah · 9:21 AM · replied by email
Done — here's v2.
invoice-v2.png
What teams talk about in comments
Clean handoffs
Pass work between people without a status meeting.
"@sam picking this up — everything you need is in step 4's comment."
Flag a blocker
Raise a problem on the exact step it's blocking.
"Can't proceed until legal signs off — @jordan is that in progress?"
Answer questions in place
Keep the answer attached to the work forever.
"Which template do we use for renewals? @dana" — answered once, visible to everyone after.
Comments & @mentions, answered
On an individual step, on a whole run in progress, or on a workflow template. Comments stay attached to whatever you commented on, so the discussion travels with the work.
Type @ and start a name. Manifestly suggests the people on the run first, then others in the department. Pick someone and they're added as @username — when you post, they're notified, even if they weren't already following the run.
Email, Slack, Microsoft Teams, SMS, and in-app notifications. Each teammate chooses which channels they want to hear on from their own notification settings, so people aren't over-notified.
Yes. Comment notification emails accept replies — whatever you write back is posted as a comment on the same run, so you can keep the conversation going without opening the app.
Yes. You can add an image or screenshot to a comment — useful for sharing proof, a corrected document, or exactly what you're looking at.
No. Comments and @mentions work on their own with email and in-app notifications. Connecting Slack (or Microsoft Teams) simply adds those as extra delivery channels for people who prefer them.
Other Features
Collaborate & audit
Communicate
Keep the conversation — and a permanent record of who did what, and when — in one place.
Keep the conversation on the work
Comment right on the run, step, or workflow you're talking about — and pull the right teammate in with an @mention. The discussion lives next to the task, and Manifestly makes sure the people who need to see it actually do.
Start your free trial. No credit card required.
The account number on the invoice doesn't match our records. @priya can you confirm before I approve?
Good catch — vendor sent an updated one. Attaching it now.
Stop hunting for context across five apps
When a question about a task lives in someone's inbox or a Slack channel, the answer gets lost the moment the run moves on. Comments keep the discussion attached to the exact run or step it's about — so the next person to open it sees the whole story.
Talk to your team in three steps
Leave a comment
Open any run, step, or workflow and type a comment right where the work is. Attach an image or screenshot if it helps make the point.
@mention a teammate
Type @ and pick a name. You can mention people already on the run or anyone else in the department — the mention pulls them in.
They get notified
Manifestly reaches each person on the channel they've chosen — email, Slack, Microsoft Teams, SMS, or an in-app notification — with a link straight back to the comment.
Name a name, and they'll know
Type
@and a picker offers the people on the run first, then everyone else in the department. Choose a name and it drops in as @username. When you post, everyone you mentioned is notified — even if they weren't already following that run.Comment wherever the work lives
On a step
Ask a question or note a blocker on the exact task it's about. Step comments can show inline as the run is worked.
On a run
Talk about the whole run in progress — status, handoffs, or a heads-up for everyone participating.
On a workflow
Leave feedback on the template itself — a suggested wording change or a question for the workflow's owner.
Reach people where they already are
A comment or mention doesn't just sit in Manifestly waiting to be noticed. It fans out to the channels your team actually watches — and each person decides which of those they want to hear on.
… @priya can you confirm?
A real back-and-forth, not a dead end
Reply to a comment to keep a thread together, attach a screenshot when words aren't enough, and — because every comment notification is a normal email — your team can even reply straight from their inbox and have it land back on the run.
@priya can you re-send the corrected invoice?
Done — here's v2.
What teams talk about in comments
Clean handoffs
Pass work between people without a status meeting.
"@sam picking this up — everything you need is in step 4's comment."
Flag a blocker
Raise a problem on the exact step it's blocking.
"Can't proceed until legal signs off — @jordan is that in progress?"
Answer questions in place
Keep the answer attached to the work forever.
"Which template do we use for renewals? @dana" — answered once, visible to everyone after.
Comments & @mentions, answered
@and start a name. Manifestly suggests the people on the run first, then others in the department. Pick someone and they're added as @username — when you post, they're notified, even if they weren't already following the run.Other Features
Communicate
Keep the conversation — and a permanent record of who did what, and when — in one place.
Comments & Mentions
Collaborate with your team within a run without relying on emails or other communication methods. You can also add Manifestly directly to Slack.
Searchable Account Activity Logs
Every action taken — who completed a task, entered data, started and finished a run, and more — is stored in the cloud, forever, making it easy to audit who did what and when on previous runs and tasks.
Bulk Send of Reminders
With one click you can send out reminders to everyone working on a list of runs to help ensure your team completes tasks on time.
Assign and Automate
Get the right work to the right people, on schedule — automatically.
Schedule Recurring Runs
Schedule daily, weekly, or quarterly workflow runs to ensure recurring tasks are completed on time. Receive notifications on run activity, such as when a run has started.
Role-Based Assignments
Assign steps in your workflows to a role and then assign people to a role on a run-by-run basis, giving you more control over recurring assignments.
Automations with Zapier
Connect with 1,000+ apps using our Zapier app to automate data and workflow connections across platforms, ensuring seamless integration.
Import Runs
Import 200 workflow runs at a time using our spreadsheet importer. Set custom start and due dates, assign participants, add tags, Slack channels, and more.
Initiator Role
Automatically assign steps in the workflow to the person creating the new run using the Initiator Role, streamlining role-based task delegation.
Display Assignments in a Calendar
Visualize and manage your tasks within a calendar to plan ahead effectively and stay organized.
Workflow Customization
Shape exactly how each workflow behaves — logic, data, timing, and documentation.
Workflow Versioning
Make changes and collaborate on workflow improvements in a private Draft, keep a stable Published version for your team, and maintain a full version history with restore.
Conditional Logic
Customize your workflows to conditionally hide or display workflow sections and steps based on data collection or the completion of a different step or section in the workflow.
Workflow Approvals
Add a required sign-off to any workflow step so work gets reviewed before it moves forward. Assign the person who owns the decision, hold the steps behind it until they approve or reject, and keep every decision on the record.
Relative Due Dates
Set expectations for when tasks are due and send notifications to users. Due dates are also utilized in our calendar integration.
Business Calendars
Attach a holiday calendar to a workflow to keep due dates and reminders off weekends and holidays. When a date lands on a day off, snap it to the next or previous business day — and move or skip recurring runs that fall on one.
Data Collection
Add data collection fields to your workflows. Users can enter data, choose from a list, upload images and files, and even collect signatures.
Data Tables
Keep reusable reference data in a shared table and pull it into your workflows. Choose a row in a run and Manifestly auto-fills the rest of that row into your other fields. An Enterprise feature.
Embed Links, Videos, and Images
Customize your workflow steps to add videos, images, and links to supporting documents to make them not only a list of what to do, but also a document of how a process should be done.
Workflow Automations
Set up one workflow to automatically create and assign another workflow when a specific step is completed in the original workflow.
Send a Customized Email on Step Completion
Customize an email to be sent when a step in your workflow is completed, providing real-time updates to the team.
Set Due Dates for Steps Based on Date Data Collection Fields
Use step data collection to drive due dates in your workflows, ensuring that deadlines are accurate and meaningful.
Subtasks
Define lightweight subtasks within a step to help your team follow a step-by-step process for completing a task.
QuickLists for Ad Hoc Tasks
Create lightweight, ad hoc task lists for one-off to-do items or collaborative team lists that don't require recurring workflows.
Organize with Tags
Keep your workflows and runs organized by using tags. Tags act as flexible folders to easily filter and find your tasks in Manifestly. Set up tags to track work by client, property, type of work, and more.
Manage your Standard Operating Procedures - SOPs
Create, edit, and publish your standard operating procedures. Keep your documentation updated and ensure everyone is using the most recently updated process documentation.
Send a Customized SMS Message on Step Completion
Customize an SMS message to be sent when a step in your workflow is completed, providing real-time updates to any phone number.
Govern, secure & prove it
SSO, granular permissions, and a complete audit trail — the controls enterprise teams need to run their work and prove how it was done.
Departments & Locations
Use departments to organize teams and workflows, as well as maintain security by keeping runs and activity private from your whole organization.
Permissions
Control access and abilities in the system using user permission roles. Admins, Users, and Limited Users all have different rights levels.
SAML SSO
Set up SAML SSO to control access to your Manifestly account. Manifestly supports Okta, Azure AD, Auth0, OneLogin, and Google SSO.
Guest Users
Invite external users to participate in workflows without requiring full accounts. Maintain security while allowing seamless collaboration.
Custom Branding
Create a branded environment by customizing your workspace with a company-specific logo. The logo appears in emails, guest run pages, and login pages.
Initiator Role
Automatically assign steps in the workflow to the person creating the new run with the Initiator Role, simplifying the setup and execution of recurring tasks.
Audit Trail
Every action — who did what, entered which data, and when — is captured in a searchable, permanent activity log, so you can prove exactly how work was run.
API & Webhooks
Full read/write access over the Manifestly v2 REST API plus webhooks, so Manifestly fits into your existing systems, provisioning, and reporting.
Track Progress and Reporting
See what's done, what's late, and what's coming — across every run.
Calendar Integration
Manifestly integrates with both Microsoft Outlook and Google Calendar so you can view your assignments and upcoming runs within your regular calendar.
Bird's-eye View of Tasks
Track task progress and work on multiple runs all on one summary page that highlights assignments, late runs, and late tasks.
Customizable Dashboards
Customize your dashboard using as many dashboard "widgets" as you want to show exactly what you need to stay on top of for your organization's recurring tasks in Manifestly.
Reminders
Set up reminders on workflows or runs. Reminders can ensure your team does not miss deadlines in their assignments.
Reporting & Data Exports
View real-time reports of exactly what steps are done and what are left, with summary views across runs. Our data export feature gives you all the detailed data from your runs in a format easily imported into a spreadsheet or business intelligence tool.
Inbox
A single inbox page that consolidates your assignments, runs, and tasks. This unified view helps you stay organized, reduces the need to jump between screens, and makes it simpler to prioritize and manage your workload.
Trusted by organizations big and small for their recurring workflows